Frequently Asked Questions
Question: Where Does Your Money Go??
Answer: Delaware Magic is an Organization with
facilities throughout the state; at most of the facilities we use
equipment (pitching machines, nets, training tools, videos, mats, ect.)
that for the most part are paid for by the organization. In a couple of
the facilities we pay rent and some of the utility costs. We have
accountant and legal expenses to maintain our non-profit status, to
review and audit our books, and of course file tax reports to the IRS.
At least we don't have to pay taxes. The organization sends its coaches
to educational seminars and pays for the cost of their hotel rooms while
on the road. We bring in outside consultants, as we did when we brought
in Leah O'Brien Amico. We have our own digital video equipment, software
and a laptop to help analyze our players. There are of course uniforms,
tournament fees, helmets, socks, gear, balls and bats that are needed
each year.
While each age group seems to have
different expenses we still operate as an organization, not individual
teams. The younger teams have larger rosters, but play more tournaments.
The older teams, especially the 16's and 18's with smaller rosters, have
slightly fewer tournaments, but those tournaments are generally much
more expensive to enter. The tournaments tend to be further away and
incur greater costs to the organization for coach's rooms and
transportation. We ask an awful lot of our volunteer coaches, we can't
ask them to also pay for their own travel expenses and hotel rooms. They
are there for our daughters, it is the very least we can do for them.
Please note that all players are
responsible for meeting their fundraising goals. Players with parents
who are Delaware Magic coaches, officers, directors, and representatives
get no break in their fundraising commitment. They must raise the same
amount as others. Dover Downs is so important to Magic as a fundraiser
we take those 2 weekends off from tournaments. In the past we have had
several players who have been able to satisfy most of their financial
responsibility to Magic in that one weekend.
We use QuickBooks to track our accounts
and the best way that we've found to handle the Player Accounts is to
put the budget and commitment fees in as invoices and then every
fundraiser, donation, and sponsorship each player earns is applied as a
payment towards that account. At the bottom of the statement is an
amount to make budget. If the amount is a negative, congratulations
you've already exceeded the budget.
We will try to the best of our ability
to have the reimbursement checks out to all eligible players before we
leave for Nationals. There is a tremendous amount of accounting that
must be done before the checks are issued, and the books should then be
reviewed by our accountant. Please be assured that we will be doing
everything possible to get those checks out.
As always Account updates are available via e-mail or USPS.
Thank you all for being part of Delaware Magic.
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